All Business Documents
Corporations are legally required to conduct Annual Meetings
Each state has laws that govern Corporations.  The laws differ from state to state but all states have requirements for Corporate Meetings.  This includes Meetings of the Shareholders and Board of Directors of the Corporation.  At a minimum the state statutes require Annual Meetings of both the Shareholders and Board of Directors. 

In many small Corporations the same people make up both the Shareholders and Board of Directors.  In these cases only one Meeting is required.  However, if there are different Shareholders than Board Members then the statutes usually require separate meetings.

The Shareholders Meeting usually includes the election of the Board of Directors for the coming year and any other business that may be of interest to the Shareholders.  A Meeting of the Board of Directors is usually held immediately after the Shareholders Meeting to elect Officers of the organization for the next year and to approve any matters that have been presented to the Board.
Minutes are your evidence that a Meeting was actually conducted
Properly kept minutes include:
  • Who was at the meeting and in what capacity
  • Results of any elections which took place at the Meeting
  • Reports both internal and external which were presented at the Meeting
  • Resolutions which were adopted at the Meeting
Meeting Minutes should be kept with your other important Business Documents, such as your Articles of Incororation. A copy of the Meeting Minutes is evidence that the Meeting took place and that matters stated in the Minutes actually transpired.

State law requires that the Minutes of Meetings of Shareholders and Board of Directors be open for inspection by any Shareholder, Director, or Trustee of the Corporation.
What happens if I don't conduct Meetings and keep Minutes
If your corporation has not kept adequate Minutes of Shareholder and Board Meetings this could put your Corporation at risk.  Conducting Annual Meetings and keeping Corporate Minutes of those Meetings are both required by law - in all states.

While most states do not vigorously check whether you've conducted Annual Meetings and kept Minutes, if legal or financial problems should affect your Corporation, not fulfilling these Annual Corporate obligations could result in your Corporation being suspended.

If your Corporation is suspended by the Secretary of State, you cannot legally conduct business and may not sue or defend a law suit.  Contracts made by a suspended Corporation can be voided at the option of the other party.  Compounding the problem, it may be a criminal act to attempt to perform any of these Corporate actions while the Corporation is suspended.
What service does All Business Documents provide?
We will produce transcripts of your Corporate Minutes that are in full compliance with any applicable state law.

We will email your transcribed Minutes within two business days of the day you placed your order and follow that up with a hard copy by USPS Priority Mail.

The fee for our Meeting Minutes service is $0.00.  There are no hidden fees.  We have helped thousands of Corporations and LLCs stay in compliance with the Corporate Laws in all 50 states and have been in Business for over ten years.
How can I get my meeting information to you?
If you are ready to order a transcribed copy of your Meeting Minutes simply enter your meeting information into the form below then click the Place Order button.  We will email you a transcribed copy of your Meeting Minutes within 2 business days and follow that up with a hard copy by USPS Priority Mail.
We take the privacy of your personal information very seriously.  We DO NOT store your credit card information.  It is encrypted and passed on to your bank along with the details of your order.  We DO NOT use your personal information for any other purposes than this individual order.  We will never provide your personal information to any person, group or third party.
Where did the meeting take place?
List the names and titles of all officers who were present at the Meeting.
List the names of all Shareholders, Associates, Partners, Members or other persons who were present at the Meeting.
List all internal committee or financial reports as well as any external reports from vendors or service providers.
If there were elections for officers or other positions at the meeting list the names, titles and number of votes for each position.
List any resolutions which were adopted at the Meeting.
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Questions / Comments / Special Requests
All Meeting Minutes orders are refundable minus a $25 cancellation fee, and less any expenses incurred in processing your order.  To check the status of your Meeting Minutes order, make changes, or ask any questions, call us at 855-771-2477.

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