How to Form a New Mexico Foreign Corporation
What is a New Mexico Foreign Corporation?
In the United States, just because you are registered to do business in one state does not mean that you can legally do business in another state.
If you want to transact any serious business in a state other than the state in which your Corporation is registered, most likely you will
have to register with the state in which you want to do business before you can legally conduct business there.
For example, a Corporation that is registered in California wants to do business in New Mexico.
The California Corporation is a "Domestic" Corporation in California and will be a "Foreign" Corporation in New Mexico.
The California Foreign Corporation needs to register with the New Mexico Secretary of State as a New Mexico Foreign Corporation.
The use of the term Foreign in this case refers specifically to individual US states.
The US government, including the IRS, considers a Foreign Corporation to be a Corporation that is registered outside
of the United States.
What is a New Mexico Foreign Corporation Qualification?
You want to do business in the state of New Mexico but are registered as a "Domestic Corporation" in another state.
In order to legally conduct business in the state of New Mexico you must register with the New Mexico Secretary of State as
a
Foreign Corporation.
The process of registering as a Foreign Corporation in New Mexico is called
New Mexico Corporation Foreign Qualification.
The process of New Mexico Corporation Foreign Qualification is similar to the process of forming a Domestic Corporation in New Mexico.
Your original Domestic Corporation formation documents (usually called Articles of Incorporation) and By Laws apply to your New Mexico Foreign Corporation.
The Officers and Directors of your Domestic Corporation have the same roles in the New Mexico Foreign Corporation.
Specific requirements to qualify as a Foreign Corporation in New Mexico are explained below.
Once you have made the decision to Qualify as a Foreign Corporation in New Mexico,
a New Mexico lawyer can file your documents and act as a middle man for a few hundred dollars an hour;
or you can use an online service provider like All Business Documents to perform these services.
Put the money you save with All Business Documents right where it belongs: into your new New Mexico Foreign Corporation.
Do I need a lawyer to Form a Foreign Corporation in New Mexico?
The short answer is no.
The state of New Mexico does not legally require a lawyer to form a
New Mexico Foreign Corporation.
Our detailed
Foreign Corporation Information page may help you understand some
of the implications of forming a
New Mexico Foreign Corporation.
However, if there is
anything about forming a Foreign Corporation in New Mexico
that you're not sure about you should seek the advice of a competent New Mexico lawyer, a New Mexico accountant,
or both
before you form a Foreign Corporation in New Mexico.
Once you have made the decision to form a Foreign Corporation in New Mexico, a New Mexico lawyer
can file your documents and act as a middle man for a few hundred dollars an hour; or you can use an online service provider like All Business Documents
to perform these services and
save money that you can use in your new New Mexico Foreign Corporation.
Do I have to Reserve a Company Name before I Form a Foreign Corporation in NM?
You are not legally required to reserve a Company Name for a new New Mexico Foreign Corporation before you submit your application to Form a Foreign Corporation
in New Mexico.
The Foreign Corporation name that you have registered in your home state may or may not be available in New Mexico.
In that case you need a different name your New Mexico Foreign Corporation.
Whether or not you need to reserve a company name for your new New Mexico Foreign Corporation depends entirely on your business situation.
The New Mexico Secretary of State uses names on a first come first served basis.
So if you think that someone may snatch the Company Name that you have in mind, you may want to reserve that New Mexico Foreign Corporation Name.
What if the New Mexico Foreign Corporation Name I want is already taken?
If the Name you have chosen for your new New Mexico Foreign Corporation is already in use by a currently active
New Mexico Foreign Corporation or LLC then you will have to register a DBA Name with the New Mexico Secretary of State. "DBA" is an abbreviation for "
Doing
Business
As."
We verify that the Name you have chose for your new New Mexico Foreign Corporation is available
before we submit
your Foreign Corporation filing to the New Mexico Secretary of State.
If necessary we can register a DBA Name in New Mexico for you so that you can open your new New Mexico business as quickly as possible.
What do I have to do BEFORE Form a Foreign Corporation in New Mexico?
- Prove that you are registered in a state other than New Mexico as a Domestic Corporation
In order to register as a Foreign Corporation in the state of New Mexico, you must first prove that you are registered in another state as a
Domestic Corporation.
You prove this with a Certificate of Good Standing, sometimes referred to as a Certificate of Existence or a Certificate of Fact, from the
state in which you are registered as a Domestic Corporation.
Cost of a Good Standing Certificate for your Domestic Corporation varies from state to state.
If you already have a Good Standing Certificate from your home state, note that it must be dated no older than 30 days from the date of your application for
New Mexico Corporation Foreign Qualification.
If the date on your Good Standing Certificate is older than 30 days then you need to get an updated certificate.
If you get your own Good Standing Certificate you must scan and email or send a copy to us before we submit your application for a
New Mexico Foreign Corporation.
We can get your Good Standing Certificate from any state - in most states within 2-3 hours.
- Choose a name for your New Mexico Foreign Corporation
You can use the same name in New Mexico that you use in your home state, however, if the name of your Domestic Corporation is not available you need to choose another name.
Your New Mexico Foreign Corporation name can identify the type of products and services your business will provide;
or it may be the name of the founder; or it can be a combination of the two or something else.
In any case, the New Mexico Foreign Corporation name that you choose must be distinguishable from the name of any other registered New Mexico Corporation or other
business entity and the name must also be different from any reserved names on record with the state of New Mexico.
Your New Mexico Foreign Corporation name must not imply that it was formed for a purpose other than that stated in the
Your New Mexico Foreign Corporation name must not be a name that is likely to mislead the public.
The name of a New Mexico Foreign Corporation must include the word "Foreign Corporation" or
"Incorporated" or an abbreviation of one of these words.
It's important to choose a good name for your New Mexico Foreign Corporation because if you want to change it after you qualify you
will have to file amended documents with the New Mexico Secretary of State (and pay a fee).
We will check to make sure that your requested New Mexico Foreign Corporation name is available and conforms to all state of New Mexico
Foreign Corporation naming regulations.
- Select an official address and a Registered Agent for your New Mexico Foreign Corporation
Every New Mexico Foreign Corporation must have an address that is physically located in the state of New Mexico.
This address is "registered" with the New Mexico Secretary of State.
The Registered Address cannot be a PO Box and is where official and legal correspondence can be delivered.
The individual or company that is registered with the state of New Mexico to receive all correspondence on behalf of the New Mexico
Foreign Corporation is called a "Registered Agent".
You may act as your own Registered Agent, however, many New Mexico Foreign Corporations hire a Registered Agent because they don't have a physical
address within the state of New Mexico or to provide a distinct level of privacy.
We provide Registered Agent services in New Mexico as well as in all other states.
- File Registration Documents with the New Mexico Secretary of State
In order to Qualify as a Foreign Corporation in New Mexico you must file Registration Documents with the New Mexico Secretary of State.
In New Mexico the registration documents are named "Application for Certificate of Authority".
The registration documents must include certain specific information about your New Mexico business.
If the Registration Documents do not conform exactly to state of New Mexico requirements they will be rejected.
If you need to change any of the information on your registration documents after your New Mexico Foreign Corporation has been approved,
you may amend the registration documents for your New Mexico Foreign Corporation but you will have to pay a fee to
the state of New Mexico in order to make the changes official.
- Determine how you want your New Mexico Foreign Corporation to be taxed
You may choose that your New Mexico Foreign Corporation to be taxed as a C Corporation or S Corporation.
A C Corporation is what you may think of as a traditional Corporation like General Electric or Ford.
C Corporations pay a Corporate income tax to the state if that state taxes Foreign Corporations.
You may choose to have your New Mexico Foreign Corporation taxed as a S Corporation.
S Corporations "pass through" all corporate profits to the shareholders (owners) who then pay tax at their applicable personal rate.
S Corporations do not pay any New Mexico Corporate Income Tax.
The Corporation Tax structure in the state of New Mexico consists of three tax brackets:
- 0- $500,000 - 4.8%
- $500,001 - $1,000,000 - 6.4%
- Over $1,000,000 - 7.6%
In addition, every New Mexico Corporation and every foreign Corporation transacting business in New Mexico must pay a Corporate Franchise Tax of $50.00.
We can prepare the S Corporation election form for your New Mexico Foreign Corporation and include it with
your final Foreign Corporation documents package.
What do I have to do AFTER I Form a Foreign Corporation in New Mexico?
- Obtain Business Licenses from the cities and counties in which you plan to do business
Note that forming a New Mexico Foreign Corporation does not take the place of obtaining a local business license, tax
registration certificate, or other required business permits.
A New Mexico Foreign Corporation merely creates an ownership structure that limits the owners' personal liability.
You may still need to take care of getting set up to do business with your local government.
Depending on the nature of the business and the location of your New Mexico Foreign Corporation within New Mexico you may need to get one or more local
business licenses or permits.
The business licenses or permits that are required for your New Mexico Foreign Corporation vary depending on your business activities
and the specific locations within the state of New Mexico in which you want to conduct business.
If your New Mexico Foreign Corporation will be selling products in New Mexico you may be required to obtain a Reseller's Permit from the appropriate
New Mexico state agency.
If your New Mexico Foreign Corporation will be selling products in New Mexico you will also be responsible for all applicable local and state of New Mexico
sales taxes if there are any.
We have the expertise to find out exactly which state and local permits that you need for your specific business.
- File the required reports for your New Mexico Foreign Corporation
The New Mexico Corporation Biennial Report includes basic information about your New Mexico Foreign Corporation including information on your Officers and Directors.
Failure to submit a properly completed New Mexico to the New Mexico Secretary of State on or before the
due date may subject the New Mexico Foreign Corporation to being administratively dissolved in the state of New Mexico or having its authority to
transact business in the state of New Mexico revoked by the New Mexico Secretary of State.
Penalties may accrue if you fail to file any New Mexico Foreign Corporation to the New Mexico Secretary of State by the due date.
- Keep proper records of your New Mexico Foreign Corporation on file
Keep the following records on file and available at the principal business office of your New Mexico Foreign Corporation:
- Names and addresses of all Directors and Officers of the New Mexico Foreign Corporation
- Foreign Corporation formation documents and any Amendments to them
- Corporate Bylaws and any Amendments to them
- List of current shareholders of the Foreign New Mexico Foreign Corporation.
If shareholders change, keep a record of old shareholders and how stock was transferred.
- Minutes of all Meetings of Shareholders and Directors
- Copies of any Corporate Resolutions which have been adopted by the New Mexico Foreign Corporation
- Copies of all tax returns and Annual Reports for the New Mexico Foreign Corporation for the last 3 years
- Pay your taxes to the state of New Mexico
Foreign Corporations that either do business in the state of New Mexico or that derive income from sources within the state of New Mexico are subject
to New Mexico and federal tax laws.
If you are engaged in intrastate business and derive income from other states besides New Mexico, you must allocate the amount of income derived
from the state of New Mexico in order to determine your New Mexico state taxes.
What information do I need in order to Form a Foreign Corporation in New Mexico?
In order to Form a Foreign Corporation in New Mexico you'll need the following information about your new Company:
- The name of your new New Mexico Foreign Corporation along with your second choice of a name in case the name that you want is not available
- Physical address of the Foreign Corporation office in New Mexico (not a PO Box)
- A good standing certificate for your Domestic Corporation from your home state no older that 30 days
- A description of the nature of the business you are planning to operate with the New Mexico Foreign Corporation
- The number of shares of stock that the New Mexico Foreign Corporation will be authorized to issue
- When the New Mexico Foreign Corporation will start and when it will cease to exist (normally the Foreign Corporation starts on the date the application is filed and will exist perpetually)
- Names and addresses of the initial Directors of the New Mexico Foreign Corporation
- Names and addresses of each Officer of the New Mexico Foreign Corporation
Remember -
ALL the information that you provide when you Form a Foreign Corporation in New Mexico becomes part of the public record.
Our data entry forms include the
absolute minimum amount of information that is required in order to Form a new Foreign Corporation in New Mexico.
How long does it take to Form a Foreign Corporation in New Mexico?
Processing times for new New Mexico Foreign Corporation applications vary depending on the work load of the
Secretary of State's staff.
We've found that normal processing of new New Mexico Foreign Corporation applications takes the state around 2-3 weeks.
Add 2-3 days for the time period for shipping the final documents by mail.
Choosing our Express Mail option can shave a couple of days off the total processing time for your new New Mexico Foreign Corporation.
PLEASE NOTE: WE CANNOT GUARANTEE NEW MEXICO SECRETARY OF STATE PROCESSING TIMES.
The New Mexico Secretary of State reserves the right to extend expedite periods in time of extreme volume, staff shortage or
equipment malfunction.
We are dependent on, and have no control over, the staff and systems of the New Mexico Secretary of State.
In our experience 2-3 weeks is the time it
usually takes the New Mexico Secretary of State to process
a new New Mexico Foreign Corporation application.
We get your New Mexico Foreign Corporation application to the NM Secretary of State ASAP.
Once it is at the state we have no control over the new New Mexico Foreign Corporation application process.
How much does it cost to Form a Foreign Corporation in New Mexico?
The state of New Mexico charges $235.00 to Form a Foreign Corporation in NM.
That includes the Secretary of State's filing fee and a Certified Copy of your new New Mexico Foreign Corporation filing. Also add the cost of a Good Standing Certificate from your home state.
If you choose us to help you Form your Foreign Corporation in New Mexico our processing fees are $145.00.
This includes:
- Same day processing of your new New Mexico Foreign Corporation order
- NM Name Check and Verification
- Prepare Application for Certificate of Authority
- File Formation Documents with the New Mexico Secretary of State
- Certified Copies of Formation Documents
- New Mexico Foreign Corporation Checklist
- Priority Mail Delivery
- Unlimited Customer Support
Total New Mexico Foreign Corporation filing fees are based on the total number of authorized shares specified on the application.Â
The maximum filing fee for a new NM Foreign Corporation is $1000.Â
To avoid paying a high fee It is best to keep the total number of
authorized shares to 25,000 or less.
If you are ready to Form a New Mexico Foreign Corporation, choose which New Mexico
Foreign Incorporation options that you want below then click the Next Step button.
If you have any questions regarding our New Mexico Foreign Incorporation services you can call us at
855-771-2477 or email us at
CorpServices@AllBizDocs.com.
New Mexico Foreign Corporation Cost Estimator
Our New Mexico
Foreign Corporation Services include:
(These services are included in our processing fees)
Optional New Mexico
Foreign Corporation Services
(Choose options, cost is updated automatically)
-
Expedited Service
explain
Normal processing time for a new New Mexico Foreign Corporation is 2-3 weeks.
The New Mexico Secretary of State offers two expedited processing options for New Mexico Corporation filings. For an additional $100 the Secretary of State will process your application for a new NM Corporation within 2 business days. For $150 the Secretary of State will process your application for a New Mexico Corporation on the same day for filings received before 2PM New Mexico time.
This is the time by which the New Mexico Secretary of State will either approve or deny the Foreign Corporation application.
New Mexico Foreign Corporation applications must be received by the Secretary of State before noon New Mexico time for the process to start that day.
Another way to expedite your order is to choose the Express Mail option.
The Express Mail option can cut document delivery times in half.
-
- Express Mail - $35
explain
If you really need your original approved Application for Certificate of Authority in your hands quickly, the
Express Mail option can cut the delivery time in half.
The Express Mail option has no effect on the New Mexico Secretary of State's processing time. For the quickest turn-around time also choose the Expedited Service option.
-
S Corporation Election - $50
explain
S Corporations are taxed differently than C Corporations.
With an S Corporation, business profits may be "passed through" directly to the shareholders.
This avoids the double tax on both corporate and shareholder profits.
S Corporations do not pay any New Mexico Corporate Income Tax.
We can prepare the S Corporation Election form for you and include it with your final Foreign Corporation documents pakage.
-
NM Registered Agent - $135
explain
Every New Mexico Foreign Corporation is required to have an address within the state of New Mexico where
official and legal correspondence can be delivered.
The individual or company that is registered with the state of New Mexico to receive all correspondence
on behalf of the Foreign Corporation is called a Registered Agent.
You may act as your own Registered Agent, however, many Foreign Corporations hire a Registered Agent because they don't have a physical address within
New Mexico or to provide a distinct level of privacy.
We can act as your New Mexico Foreign Corporation Registered Agent.
This is an annual service.
We will forward all correspondence to you and will remind you when it is time to renew your NM Registered Agent services.
-
NM Good Standing Certificate - $85
explain
A New Mexico Good Standing Certficate is proof of the existence of your new New Mexico Foreign Corporation.
The Certificate is issued by the New Mexico Secretary of State and is proof that your NM Foreign Corporation is not behind on any
of its New Mexico Secretary of State Corporate obligations.
A New Mexico Good Standing Certificate is often required for loans, to apply for business licenses, or for tax or other business purposes
in the state of New Mexico or in any other state.
We can get your New Mexico Good Standing Certificate immediately after the New Mexico Secretary of State has approved your Foreign Corporation filing.
-
Federal EIN - $65
explain
An FEIN is like a Social Security Number for your New Mexico Foreign Corporation.
We can get your FEIN on the same day that your Application for Certificate of Authority are approved by the New Mexico Secretary of State.
You can get your FEIN before your articles are approved by the New Mexico Secretary of State but it's a good idea to wait until
after approval.
Your filing may be rejected or the Foreign Corporation name that you want may not be approved.
Changing information on an FEIN filing is not a trivial exercise with the IRS.
-
Foreign Corporation Kit and Seal - $99
explain
While you're not required to have a Foreign Corporation Kit and Seal for your new New Mexico Foreign Corporation they do come in handy.
The NM Foreign Corporation Kit consists of a beautiful customized binder, stock certificates, a stock ledger
and your custom Foreign Corporation Seal.
The Foreign Corporation Seal is used to emboss important company documents, such as stock certificates.
The binder also includes dividers so you can use it for all of your New Mexico Foreign Corporation record keeping.
-
Business License Research - $175
explain
Most new New Mexico Foreign Corporations are required to get some kind of state, regional or local permits or business licenses.
The task to figure out exactly what you need can be daunting.
We can determine exactly which forms you need to fill out, fill them out for you and file the forms with the appropriate government agency
where possible.
GOOD STANDING CERTIFICATE
You will need a Good Standing Certificate from your home state that is no older than 30 days.
Choose your home state from the list, the price of the certificate below will be updated automatically.